Leave management system is one of the most important parts of the Comprehensive HR Management System. It automates the leave applying functional with the use of software applications. The automation of complete payroll and HR management of workforce started when computers came into existence in the year 1970s. We have witnessed the massive transition in the computational capabilities of computers and its usage. It offered an exponential growth in software development. Due to this many other extensive management systems came into existence that was developed by software vendors to systemize the HR activities efficiently and leave management system is one of it.
What is Leave Management?
Leave Management System is one of the integral parts of HR management systems. It keeps the records of a total number of leaves taken by an employee in every single month that has an effect on their monthly salary. It calculates a total number of working days of an employee in a month and deduction is done on the basis of their leave taken.
Often to navigate with the leave management system can be a tricky task to perform, when you are following conventional tools like paper forms, emails, and excel sheets. You can imagine that minute miss information can cause disasters like resource crunch, payroll processing errors and other legal complications.
If an employee starts taking leave frequently, it can affect the productivity of the company directly and can lead to a negative effect on the complete Performance Appraisal Process. Therefore, to revamp the manual process of handling leave request becomes more important to do. There are many companies where employees are running behind the manager to get their leave application to be signed by their managers. Whereas the managers are breaking their heads around managing excel sheets to figure out team members and their leave balances.
Some of the Highlighted Attributes of Leave Management System
- Leave Management Software enables employees to maintain the records of their available leaves and can request for the same from anywhere
- Employees can apply for leave via leave software
- The manager can get email notification of their team members
- The manager will be able to approve or reject leave application in the mail itself
- Employers can easily keep a track record of leaves of each & every employee
Let’s have a detailed understanding of a leave management system that can make you go for transition decision:
1.Precise and Accurate Information
Providing an operational online leave system enables you to access the accurate information about your employee’s total number of leaves and no. of leaves availed by them instantly. The online-payroll software offers single-step procedure; there is no need to flip on different pages of register manually. Also, it is helpful in generating accurate pays slips, kicking off a number of other benefits in addition to it.
Due to the availability of all of the information online, it keeps the employees as well as their manager aware of the leave system and maintains transparency. It enables employees to get access to their leave history and leave balance that can be approved anytime by their managers as per the online request made by the employee. However, the entire process of leave acceptance and rejection gets more transparent.
3.Awareness about Leave Policy
With the help of leave management system, it conveys proper leave policy pertaining to the maximum and minimum number of permissible leave, holiday calendar management as per location, allocated number of day’s prior notification before applying for long leave. Further, employees can refer to leave policy anytime and can apply then and there.
4.Assured Compliance to the Leave Policy
Although, the policies and procedures may vary one company to another. Any type of stringent leave management system will not suit any organization needs. Look for the leave management software that will let your staff customized field to fit in your organizational policies. It will assure compliance with the company’s leave policy as it will use the inherent rules. Either employees or managers will not be able to bypass rules or use favoritism while applying for or approving leaves.
5.Easy Visibility of Employee Availability
It is very important for managers to know about the availability of their team members for their different project deadlines. With the help of online leave management, the leave trends and other data about leaves will provide the easy accessibility of information before accepting or rejecting any leave application without wasting time.
6.Adherence to the Law
The company that operates from a different country, it becomes hard for them to manage their leave management policy because every country has different labor laws governing employee leaves. It becomes important for the employer to adhere by the law of the country and lay down the employees’ rights by pertaining to their leaves. Falling off to comply with legal requirements can lead to liability of the organization. This can be strictly avoided by following a proper online leave system that adheres to local applicable laws in an effective way.
7.Forges Responsibility Among all the Employees
All the employees have access to the leave policy, leave balance, and leave history and the company calendar. With the help of this, they can plan their leave accordingly. This will not only allow them to take a decision in a responsible way and at the same time, but the productivity of the company will also not get affected.
8.Implements Discipline in the organization
The leave management system is well known for its transparency that is designed in complete adherence of companies’ norms and local labor laws. The employees and their managers can use this facility without any confusion. Accessibility to easy personal leave history and other leave availability improves the accuracy and pave the way towards the disciplinary action. Also, it may lead to a positive attendance in employees as per the expectation in adherence to the prevailing company policies.
By using an efficient leave management system, companies will get relaxation from old and complex leave management practices and will benefit them in various ways as mentioned above. These systems will help in saving time and money in this fast-paced and competitive business environment.